INNODOC SOLUTION



Electronic Request for Inspection System (ERFI)

Electronic Request for Inspection System (ERFI) is designed for addressing the exclusive requirements of requirement of outdoor inspectors and engineer professionals. Used to manage the rectification process during inspections, handover and the liability period for construction projects.

ERFI system can integrate with the electronic document management system (EDMS) using in the existing project. User can access the provided ERFI system and the existing implemented EDMS in single interface with single logon. The components can work closely together to form the total integrated solution. User can create the inspection form through the system, the assigned user will receive the inspection form by any mobile device or desktop client and any response can be managed under its security control.

For any mobile device or desktop client, user can send the request for inspection, which will be managed by the system. After the inspection sent out, the workflow process will be automatically run, and the relative information will be stored in the system for retrieval. This will streamline the workflow process, especially for those ad-hoc inspection request.

ERFI system can provide secured access to the site users. It serves as a central point of control so that all users can refer to this system to retrieve the latest version of inspection and other references. There is no need to wait for other users to respond to a request of specification as the information can be retrieved online. Both internal users and external users access the ERFI system using an Internet Explorer or other common browsers, and Apps which comes with the Android platform. The only other information needed by the users is the access path, username and password. As such, the time and effort required by other users to access the system is minimal, which is the benefit of using a web-enabled system and apps-deployed mobile device.


BENEFITS

Automate operational process

Provide an effective filing and routing mechanism that helps you to reduce the human resources for robust operational process.

Enhance operational efficiency

Provide an intelligent document search that helps you to response the customers in the fastest way. User can put the right information in the hands of the right person.

Centralize managing the inspection process

ERFI allows you to manage the inspection information, photos and attachments in an off-site repository and access the information anytime and anywhere through web browser easily.

High security protects the information in your organization

ERFI helps organization to prevent unauthorized with function rights, access controls and audit trails that protect your confidential documents in a high security environment.

Reduce the cost of using papers and storage area

ERFI helps organization to reduce filing and retrieval costs by generating the electronic forms and creating the signature automatically. Organization can then reclaim office space for other productive activities.


MAIN HIGHLIGHTS

  • System Login:
    Unique user ID and password for each user ensures adequate security control on documents. Each user sees different folder structure and documents according to their access rights.
  • Mobile Apps:
    For any mobile device or desktop client, user can send the request for inspection, which will be managed by the system. After the inspection sent out, the workflow process will be automatically run, and the relative information will be stored in the system for retrieval. This will streamline the workflow process, especially for those ad-hoc inspection request.
  • RISC Form and Report Generation:
    ERFI provides forms and reports for engineers and inspectors for further project analysis and claims process. The activities and used resources in different site positions will be consolidated and calculated automatically and the reporting format will be standardized and synchronized with the presentation provided by the organization.
  • Signature Control:
    The access right control is flexible enough for any security consideration. InnoDoc comes with built-in security control from folder level down to individual document.
  • Photo Management:
    ERFI enables users to manage the photos with the inspection. Centralize the photos data to a single GIS environment for uploading documents, viewing through map interface, and structural presentation.
  • Audit Trail and Version Control:
    Version history provides an audit trail of every inspection and profile activity. Every time when a user tries to update the inspection, the changes will be logged automatically.
  • Document Linking and Relationship:
    If some documents are related, users can make links between them easily. The links can be in single or duplex way.
  • Document Linking and Relationship:
    If some documents are related, users can make links between them easily. The links can be in single or duplex way.
  • Comment and Markup:
    ERFI supports to use mobile devices to mark up and comment on the photos taken of the inspection areas easily.
  • Status Tracking:
    Inspectors and contractors can track and monitor the status of all defects in real time.